RULES OF HARROW HOCKEY CLUB

NAME OF THE CLUB

1. The club shall be known as “THE HARROW HOCKEY CLUB”.  It shall be affiliated to England Hockey, London Hockey and London Hockey Officiating. The objects of the club are to provide facilities for, and promote participation, of the whole community in the sport of hockey.

2. The income and property of Harrow Hockey Club shall be applied solely towards promoting the club’s objectives as set forth in these rules and no portion thereof shall be paid or transferred directly or indirectly to the members of Harrow Hockey Club.

CLUB COLOURS

3. The Club Colours shall be yellow and royal blue shirts with dark blue shorts/skirts and yellow and blue hooped stockings, and shall be worn by all members participating in Club matches.

OFFICERS

4. (a) The President of the Club shall be elected each year at the Annual General Meeting.
(b) Nominations for the election of President, signed by the nominee, proposer and seconder, shall be submitted to the General Secretary but shall not be put to the Annual General Meeting unless they have been previously endorsed by a two-thirds majority of the General Committee present and voting.

5. (a) The following officers shall be elected each year at the Annual General Meeting to form the Executive Committee:

Chairman, General Secretary, Treasurer, Men’s and Ladies’ Club Captains, Director of Coaching, Junior Co-Ordinator

(b) The following officers shall also be elected each year at the Annual General Meeting:

Captains of the teams, Fixture Secretary, Welfare Officer, Social Officers, Webmaster

(c) Nominations for the election of Officers in this rule, signed by the nominee, proposer and seconder, shall be submitted to the General Secretary 7 days before the Annual General Meeting. Retiring officers shall be eligible for re-election. Only in the absence of such nomination will nominations be accepted from the floor.

6. After the Annual General Meeting, the Executive Committee shall hold a meeting before the commencement of the next season to appoint those officers to the Executive Committee deems necessary for the administration of the Club.

7. At the commencement of each season the Executive Committee shall appoint the following:
Vice-captains of all teams.

COMMITTEES

8. (a) The control and management of the Club shall be vested in the Executive Committee, which shall meet throughout the season, either in person or via online. Minutes of these meetings shall be circularised to the General Committee.

(b) At its last meeting before the AGM and at its first meeting of the season, the Executive Committee shall be augmented by the Officers in Rules 4(b) and 5; and this enlarged body shall form the General Committee for the Club.

9. The Executive Committee shall have the power to co-opt any Officer or other member to help them out; but those co-opted shall be entitled to vote if they hold any of the offices listed in Rules 4(b) and 5.

10. The Selection Committees shall consist of:

(a) The Men’s Club Captain and the Team Captain (or Vice-Captain) of each men’s team.

(b) The Ladies’ Club Captain and the Team Captain (or Vice-Captain) of each ladies’ team.

11. Casual vacancies shall be filled by the Executive Committee.

MEETINGS

12. An Annual General Meeting shall be held at the end of each financial year, of which 14 days notice in writing shall be given to every member, and at which business shall include:

(a) Report of the General Secretary.

(b) Report of the Treasurer, and submission of accounts for the year ending the previous March 31st.

(c) Rates of subscriptions.

(d) Election of Officers.

13. The General Secretary, on the written request of at least 10 members, stating the business to be discussed, or on the authority of the Executive Committee, shall call a Special General Meeting to be held within 21 days of the receipt of such request or authority and every member shall receive at least 7 days’ notice of the date of such Meeting.

14. At the Annual General Meeting or a Special General Meeting, a quorum shall consist of 20 members present.

15. Voting at all meetings shall be by a simple majority of those present, and voting shall be by a show of hands, unless a ballot is demanded by any member present. In the event of equality of voting, the Chairman of the Meeting shall have an additional or casting vote.

MEMBERSHIP

16. Membership of Harrow Hockey Club is open to anyone without discrimination.

17. The Executive Committee may, at its discretion, elect a limited number of social members.

18. Any member who wishes to resign shall give notice, in writing. In the absence of a written resignation before the 30th September, the member shall remain liable for the payment of his/her subscription. The club may refuse membership or expel from membership only for good and sufficient cause such as conduct or character likely to bring the club or sport into disrepute. Appeal against such a decision may be made to the club’s members and decided by a majority vote.

HONOURS BOARD

19. (a) For special services to the Club, nominations may be made for Life Vice- Presidents. This nomination shall be for life and without subscription.

(b) Vice-Presidents of the Club shall be elected each year at the Annual General Meeting.

(c) Nominations for the election of Life Vice-Presidents and Vice-Presidents, signed by the proposer and seconder, shall be submitted to the General
Secretary, but shall not be put to the AGM unless they have been previously endorsed by a two-thirds majority of the General Committee present and voting.

SUBSCRIPTIONS

20. The rates of subscriptions for each forthcoming year shall be determined at the Annual General Meeting, or at a Special General Meeting held before the start of the season.

21. Subscriptions shall be payable either in full or over the months of the season by Direct Debit. All subscriptions should be paid in full by 31st March in each year. The Membership Secretary will monitor the monthly payments and make the Executive Committee aware of anyone missing payments and write to the member, they will be advised their ability to participate in matches will be suspended until payment is bought up to date. Thereafter the Chair will follow with further correspondence with the member. Membership will not be renewed in the new season if payments aren’t up to date.
22. In the event of any person becoming a member of the Club after the commencement of the season, the Membership Secretary shall have the power to charge a proportion of the annual subscription for the remainder of the season.

WELFARE

23. The Welfare Officer details are to be published and available for all members to view. The Welfare Policy shall be published on the website www.harrowhc.co.uk

DISCIPLINE

24. In the event of a disciplinary matter the Executive Committee will form a sub-committee to hear the case. The sub-committee will obtain reports from all parties, and where required liaise with London Hockey and or England Hockey. An outcome meeting of the matter will be heard and the member will be informed of the decision, and if there is any ban to be carried out.

GENERAL

25. The Club may be wound up by a resolution of an Annual or Special General Meeting by a majority of not less than three quarters of such members as being entitled to do so, vote in person. On a winding up, any surplus remaining after all liabilities have been discharged shall be passed onto London Hockey for use by them for related community sports.

26. No alteration to these Rules shall be made except by a resolution of an Annual or Special General Meeting by a majority of not less than two-thirds of such members, present, as being entitled to do so, vote in person; and every member shall, at least 7 days before such a meeting, receive notice of the full text of any proposed changes.

27. The Executive Committee shall have the power to deal in any manner it may think fit with any matter not provided for in these Rules.

Created By: Kerri Lendon-Pett
Position: Chair
Dated: July 2025